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Constitution - Club rules
& regulations
CLUB
RULES & REGULATIONS 2008
Easteners Football club
This document serves as the Rules and Regulations for Easteners Football
club.
1.
Club name
The club shall be called Easteners Football club, hereinafter referred to
as The Club or Easteners Football club
2. Mission
Statement
Easteners Football club aims to offer Football opportunities to any players
in Folkestone and the surrounding area. We intend to have a youth section,
to promote interest.
3. Object
To offer social and competitive football, to as many people, regardless of
age, sex, race or religion, as possible.
4. Club
Policy
To achieve our Mission Statement we have the following Objectives:
To be a successful football club, measured by the number of full members
and casual players.
To be a well-known club in Folkestone, measured by regular positive word of
mouth.
To provide opportunities for juniors and seniors, both male and female.
To attract new participants to the game.
To encourage individuals, and help them achieve they’re potential therefore
improving their quality of life.
To raise the level of all players in the club by training & coaching
sessions.
In the short term, to run teams competing at appropriate Local and Regional
level.
To encourage the development of qualified coaches and officials.
5. Club
Management
From 18/05/2008 the Club shall be managed by a Committee consisting
of a Chairperson, Secretary, Treasurer, Welfare Officer and
a representative from each team.
The Club Committee duly elected at a meeting on 18 May
2008 comprises: Steve Bennett (Chair), Steve Bennett (Secretary),
Julie Griffin (Treasurer), Steve Bennett & Richard Burnell
(Fixture Secretary), Richard Burnell (Welfare Officer). Committee
members: Pete Axon, Liz Martin, Joe Martin, Bobby Rolfe. In
the absence of the Chair the Secretary shall act as Vice Chair.
The Committee will make strategic and operational decisions,
and may do so without reference to the membership, but always
considering the best interests of the Club and individuals
that may be affected by such decisions.
The Committee have agreed the initial Rules and Regulations,
as agreed at the meeting on 7/6/04. Thereafter any alterations
are as set out in Section 8.
The Committee shall be empowered to co-opt any other Club members, as felt
appropriate. The member will only retain office until the next AGM but
shall be eligible for re-election.
Members may be asked to take on specific roles as designated by the Club
Management from time to time.
The Committee shall raise funds through available
sources and shall invite and receive contributions from any person(s) by
way of subscriptions, and otherwise, provided that the Club shall not
undertake permanent trading activities in raising the funds.
6.
Membership
The Club shall consist of the Committee and members.
Membership fees shall be set by the Committee and detailed in Section 7.
The Club is open to disabled and able-bodied people.
Members are expected to accept and abide by the current Constitution of the
Club and by the rules and eligibility as defined and held by the KCFA.
7.
Fees & Subscriptions
Easteners Football club recognise that we are still in
an introductory stage of our development and continue to feel
that participants must be allowed to participate in the game
at the lowest fees possible. Fees are subject to change with
one month's notice. As at 18/05/2008the following rates apply:
Members pay £15 per season to register as a member of the
club and weekly training fees and match fees as set by individual
club managers, for review with each new season.
8. Meetings
8a)
Committee Meetings
Committee meetings are held on a regular basis and input is welcomed from
members, although they cannot vote. Club meetings will be held at the
request of management, or members, for specific matters for discussion.
Minutes shall be kept of all meetings, which shall be available to all Club
members at the AGM.
Three Committee members shall constitute a quorum at Committee meetings
8b)
Annual General Meeting
The AGM shall be held annually in May and all members shall be invited. All
members shall be notified at least 14 days in advance and members are
entitled to vote.
All Committee members shall be elected at the AGM each year. Officers may
stand for re-election. In the event of more than one candidate standing for
a position, a vote by secret ballet will take place. A member may hold more
than one post at a time but shall only receive one vote at committee
meetings.
30% of the membership shall constitute a quorum.
In the event of any tied voting situation the Chair shall have the casting
vote.
Notice of any proposed alterations to the Rules and Regulations or any
other motion to be submitted at the meeting, shall be given in writing to
the Secretary at least 21 days before the AGM. A copy of the proposed
alterations shall be circulated to all members 14 days before the meeting
and a two-thirds majority or more will carry the proposed alterations.
Emergency motions must be received in writing by the Secretary at least 24
hours before an A.G.M.
The A.G.M’s agenda will consist of:
1. Chairperson’s report
2. Secretary’s report
3. Treasurer’s report
4. Election of Committee members
5. Fixing membership fees
6. Any other Business notified to the Secretary
7. Any other Business at Chair’s discretion.
Minutes shall be taken and distributed to all members.
8c) Special
General Meeting (SGM)
An SGM may be called by the Committee to deal with urgent matters of
importance that cannot wait until the AGM. This may involve major Rule
changes.
The majority of Committee members must support an SGM.
A minimum of 10 days notice must be given to members of the calling of a
SGM and only business for which the meeting was convened may be discussed
at the SGM.
9.
Finance
9.1 Accounts
The Treasurer shall keep proper accounts regarding all monies received and
expended by the Club. A record of accounts shall be made available to all
Club members at the AGM and at any other time on request to the Treasurer.
Accounts will be run from 1st May to 30th April of
each year and may be prepared by an independent, registered accountant, at
the discretion of the Club Management.
Club funds will be held at the HSBC, Folkestone and cheques
shall be signed by two signatories from the three nominated
- either treasurer or Richard Burnell.
The income of the Club shall be used solely to discharge reasonable expenses
incurred by the Club and for future development.
9.2 Title
to club property
Title to assets remain with the Club
In the event of the dissolution of the Club the priority will be to satisfy
any debt/liabilities. Any general Football equipment belonging to the club
will be donated or sold. Cash will be donated to a Charity or organisation
with charitable aims at the discretion of Club Management. Neither
individuals in the Club, nor Club Management, may benefit directly from any
such transactions. Items may be sold to Club members at the current market
rate, and funds disposed of as previously mentioned.
10. Committee
Members not to be personally interested.
10.1 Subject to the provisions of sub-clause (2) and (3) of this clause no
member of the Committee shall acquire any interest in property belonging to
the Club or receive remuneration or be interested in any contract entered
into by the Committee.
10.2 Any member of the committee who is a professional person may charge
and be paid for all the usual professional charges for business done by
him/her/or their firm when instructed by the other Committee members to act
in a professional capacity on behalf of the Club: Provided that at no time
shall a majority of the Committee members benefit under this provision and
that this Committee member shall withdraw from any meeting at which
his/her/their firms’ instructions or remuneration is under discussion.
10.3 A qualified coach (or any future coaches/match officials who are also
Committee members) may be paid reasonable remuneration for acting as
coach/match officials for the Club notwithstanding the fact that he/she is
a member of the Committee. Provided also that at no time shall a majority
of the Committee members benefit under this provision and he/she shall
absence him/herself from any Committee meeting whilst his/her terms and
conditions are discussed.
11. Affiliation
The club will be affiliated to the Kent Count Football Association for
licensing and insurance purposes. The Club will affiliate to other Leagues,
Associations or organisations, as the Management deem necessary.
12. Discipline
Discipline will be dealt with by the Club Management, and they will have
the authority to expel members, levy fines or other penalties as appropriate.
The Committee shall address any complaints raised by any Club members and
will act accordingly.
13. Appeals
Members may appeal against disciplinary decisions made by Club Management
and appeals will normally be considered within 14 days of such an appeal
being made. Appeals will not normally be considered after 30 days following
notification of the initial decision being sent to the member.
14. Child
Protection Statement
Easteners have adopted the KCFA Child Protection policy
statement. The Club management understands the need for sensitivity
in this regard and takes the responsibility seriously. The
Club's appointed Welfare Officer is Richard Burnell. Coaches
shall attend SBC Working with Children and Child Protection
workshops.
15. Equal
Opportunities Policy
Easteners Football club have a written Equal Opportunities Policy. The club
is determined to promote positive role models in players, coaches,
officials and administrators, regardless of background, race, ethnic
origin, or disability.
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